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Privacy Policy

Last updated: March 1, 2025  |  Effective date: March 1, 2025

1. Who We Are

CoConstruct AI Ventures is a seed-stage venture capital firm specializing in artificial intelligence and construction technology. Our registered business address is in Chicago, Illinois, United States. We operate the website located at cocanstructai.com (the "Site").

For the purposes of applicable data protection law, CoConstruct AI Ventures acts as the data controller for personal information collected through this Site. If you have questions about this Privacy Policy or our data practices, please contact us using the information provided in Section 14.

2. Information We Collect

2.1 Information You Provide Directly

We collect personal information that you voluntarily provide to us when you:

• Complete and submit a contact form on our Site
• Email us directly using the contact information on our Site
• Subscribe to our newsletter or request research publications
• Submit a pitch or investment inquiry through our founder portal
• Communicate with members of our team via any channel

The categories of personal information you may provide include: your full name; business email address; phone number; company name and role; nature of your inquiry or pitch summary; and any other information you choose to include in your communications.

2.2 Information Collected Automatically

When you visit our Site, certain information is collected automatically by our web infrastructure and analytics systems. This information includes:

• Log data: Your IP address, browser type and version, operating system, referring URL, pages visited, time and date of your visit, and time spent on pages.
• Device information: Device type, screen resolution, and general hardware characteristics.
• Cookie data: Information stored in cookies and similar tracking technologies as described in Section 6.
• Analytics data: Aggregated behavioral data such as page views, session duration, and navigation paths.

This automatically collected information is used in aggregate form for website optimization and is not used to personally identify individual visitors unless combined with other identifying information you have voluntarily provided.

2.3 Information from Third Parties

We may receive information about you from third parties in limited circumstances, including:

• Professional networking platforms (such as LinkedIn) when you connect or share information with us through those platforms
• Business intelligence databases used to research potential portfolio companies and founders
• Referrals from mutual contacts, portfolio founders, or co-investors

3. How We Use Your Information

We use the personal information we collect for the following purposes:

3.1 Responding to Inquiries and Communications

When you contact us through the Site, we use your contact information to respond to your inquiry, evaluate your pitch if you are a founder seeking investment, and maintain a record of our communications. We have a legitimate interest in responding to people who contact us and in maintaining records of those interactions for business continuity purposes.

3.2 Operating and Improving the Site

We use automatically collected data to understand how visitors use our Site, identify technical issues, optimize content and user experience, and analyze traffic patterns. This processing serves our legitimate interest in maintaining and improving the functionality and quality of our website.

3.3 Sending Newsletters and Updates

If you have subscribed to our newsletter or research updates, we use your email address to send you the content you have requested. We will only send marketing communications to you with your consent, and you may withdraw that consent at any time by unsubscribing using the link provided in each communication or by contacting us directly.

3.4 Investment Due Diligence and Portfolio Management

If you are a founder or executive at a company in which we are considering an investment, or in which we have invested, we use information about you for due diligence purposes, for ongoing portfolio management and support, and to fulfill our obligations as an investor. This processing is necessary for the performance of our investment contracts and our legitimate business interests as a venture capital firm.

3.5 Legal Compliance and Protection

We may process your information to comply with applicable laws and regulations, to respond to lawful requests from public authorities, to enforce our Terms of Service, and to protect the rights, property, and safety of our firm, our investors, our portfolio companies, and the public.

4. Legal Basis for Processing (GDPR)

For individuals in the European Economic Area (EEA) and the United Kingdom, we rely on the following legal bases for processing personal data under the General Data Protection Regulation (GDPR) and UK GDPR:

• Consent (Article 6(1)(a)): Where you have given us explicit consent, such as to receive our newsletter.
• Contract performance (Article 6(1)(b)): Where processing is necessary for the performance of a contract, such as investment agreements.
• Legitimate interests (Article 6(1)(f)): Where processing serves our legitimate business interests, including responding to inquiries, website analytics, and business development, and those interests are not overridden by your rights and freedoms.
• Legal obligation (Article 6(1)(c)): Where processing is required to comply with applicable law.

5. Information Sharing and Disclosure

We do not sell your personal information to third parties under any circumstances. We may share your information in the following limited circumstances:

5.1 Service Providers

We work with trusted third-party service providers who process data on our behalf to operate our business, including: email delivery and newsletter platforms; web hosting and content delivery services; website analytics providers; customer relationship management (CRM) platforms; and document management and collaboration tools. These service providers are bound by contractual obligations to protect your information and may only use it for the specific purposes for which we have engaged them.

5.2 Co-Investors and Fund Limited Partners

In the context of investment activities, we may share information about portfolio company founders and executives with our limited partner investors and co-investors to the extent necessary for our investment operations and reporting obligations. Such sharing is governed by our fund agreements and confidentiality obligations.

5.3 Legal Requirements

We may disclose your information if required to do so by law, regulation, or legal process, or if we believe in good faith that such disclosure is necessary to protect the rights, property, or safety of our firm, our employees, or others, or to enforce our Terms of Service.

5.4 Business Transfers

In the event of a merger, acquisition, restructuring, or sale of all or substantially all of our assets, your information may be transferred as part of that transaction. We will notify you via a prominent notice on our Site prior to your information becoming subject to a materially different privacy policy.

6. Cookies and Tracking Technologies

Our Site uses cookies and similar tracking technologies. A cookie is a small text file that is stored on your device when you visit a website. We use the following categories of cookies:

• Strictly necessary cookies: Required for the Site to function properly. These cannot be disabled.
• Analytics cookies: Help us understand how visitors interact with the Site by collecting anonymous statistical information.
• Preference cookies: Remember your choices and settings to improve your experience on return visits.

You can manage your cookie preferences through our Cookie consent banner or through your browser settings. Note that disabling certain cookies may affect the functionality of the Site. For more information, please see our Cookie Policy.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, as described in this Privacy Policy, unless a longer retention period is required by law.

Specifically:

• Contact form submissions and email correspondence are retained for a period of 5 years from the date of last contact, after which they are securely deleted or anonymized.
• Investment due diligence records for companies in which we did not invest are retained for 3 years from the date of our last evaluation activity.
• Investment due diligence records and portfolio company information for companies in which we have invested are retained for the duration of our investment and for 10 years thereafter, in accordance with our fund documentation obligations.
• Newsletter subscriber information is retained until you unsubscribe, at which point your subscription information is deleted within 30 days.
• Website analytics data is retained in anonymized aggregate form and is not subject to deletion requests unless you have been identified through that data.

8. Your Rights

Depending on your location, you may have the following rights with respect to your personal information:

8.1 Rights for EEA and UK Residents (GDPR/UK GDPR)

• Right of access: You have the right to request a copy of the personal information we hold about you.
• Right to rectification: You have the right to request that we correct inaccurate or incomplete personal information.
• Right to erasure: You have the right to request that we delete your personal information in certain circumstances.
• Right to restrict processing: You have the right to request that we restrict processing of your personal information in certain circumstances.
• Right to data portability: You have the right to receive a copy of personal information you have provided to us in a structured, machine-readable format.
• Right to object: You have the right to object to our processing of your personal information where we rely on legitimate interests as our legal basis.
• Right to withdraw consent: Where processing is based on consent, you have the right to withdraw that consent at any time.
• Right to lodge a complaint: You have the right to lodge a complaint with your local data protection supervisory authority.

8.2 Rights for California Residents (CCPA/CPRA)

California residents have the right to know what personal information we collect, use, disclose, and sell; the right to delete personal information; the right to opt out of the sale or sharing of personal information (we do not sell personal information); the right to correct inaccurate personal information; and the right to non-discrimination for exercising these rights.

To exercise any of these rights, please contact us using the information in Section 14. We will respond to your request within the timeframe required by applicable law (typically 30 days). We may need to verify your identity before processing your request.

9. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, accidental loss, destruction, or alteration. These measures include encryption of data in transit using TLS, access controls limiting information access to authorized personnel, regular security assessments of our service providers, and employee training on data protection practices.

While we take reasonable steps to protect your information, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security, and you should also take appropriate measures to protect information you send to us electronically.

10. International Data Transfers

CoConstruct AI Ventures is based in the United States. If you are accessing our Site from outside the United States, please be aware that your information may be transferred to, stored in, and processed in the United States, where data protection laws may differ from those in your jurisdiction.

For transfers of personal data from the EEA or UK to the United States, we rely on appropriate transfer mechanisms including Standard Contractual Clauses (SCCs) approved by the European Commission, or the UK equivalent, with our service providers who process personal data outside the EEA or UK.

11. Children's Privacy

Our Site is not directed to children under the age of 16, and we do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete that information promptly. If you believe we may have collected information from a child under 16, please contact us immediately.

12. Third-Party Links

Our Site may contain links to third-party websites, including the websites of our portfolio companies, investment partners, and other organizations referenced in our content. This Privacy Policy applies only to information collected by CoConstruct AI Ventures through this Site. We are not responsible for the privacy practices of third-party websites, and we encourage you to review the privacy policies of any third-party sites you visit.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, applicable law, or for other operational reasons. When we make material changes, we will update the "Last updated" date at the top of this policy and, where appropriate, provide more prominent notice such as a notification on our homepage or an email to registered users. We encourage you to review this policy periodically to stay informed about how we protect your information.

Your continued use of the Site after any changes to this Privacy Policy constitutes your acceptance of the updated policy.

14. How to Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• By email: privacy@cocanstructai.com
• By web form: cocanstructai.com/contact.html
• By mail: CoConstruct AI Ventures, Privacy Office, Chicago, Illinois, United States

For EEA and UK residents, our Data Protection Officer can be reached at the same contact details above. For unresolved privacy complaints, EEA residents may contact their local data protection authority, and UK residents may contact the Information Commissioner's Office (ICO) at ico.org.uk.

Also see: Terms of Service  |  Cookie Policy